Bureau of Emergency Management

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Breadcrumb: 5 ps › Public-Safety---Vol-1 › Public Safety Service Area › Bureau of Emergency Management

Bureau of Emergency Management Public Safety Service Area Bureau of Emergency Management Mike Myers, DCA - Public Safety Shad Ahmed, Director Portland Office of Emergency Management 0.1% City Budget 99.9% Administration and Support 24.5% Regionl Disaster Prep Org 46.7% Community Programs 2.8% Emergency Operations 22.8% Planning and Mitigation 3.2% Bureau Overview Requested Revised Total Change from Percent Requirements FY 2024-25 2025-26 Prior Year Change Operating $11,976,960 $8,495,090 $(3,481,870) (29)% Capital Total $11,976,960 $8,495,090 $(3,481,870) (29)% Authorized Positions 24.90 21.90 (3.00) (12.05)% 42 City of Portland, Oregon - FY 2025-26 Requested Budget

Bureau of Emergency Management Public Safety Service Area PPortland Bureau of Emergency Management Director Shad Ahmed Regional Disaster Emergency Community Planning & Preparedness Administration Operations Programs Preparedness Organization COOP Planning Disaster Planning Community Program Community Outreach City of Portland, Oregon - FY 2025-26 Requested Budget 43

Bureau of Emergency Management Public Safety Service Area Bureau Summary Bureau Mission The Portland Bureau of Emergency Management (PBEM) leads the City’s emergency management enterprise in service of the whole community to reduce risk, increase resilience, coordinate unified City emergency responses, and ensure community recovery following an emergency. Emergency Management seeks to build and empower a resilient Portland by integrating preparedness and risk reduction into everyday decisions and activities of the whole community.  PBEM also serves as the administrative host agency for the Regional Disaster Preparedness Organization (RDPO), which provides coordination, collaboration opportunities and access to the Urban Areas Security Initiative (UASI) federal grant for five counties in the Portland Metro area. The Bureau of Emergency Management is working towards modernizing emergency management at the City and integrate emergency management (EM) efforts and coordinate a unified response across all city bureaus. Bureau Values/Guiding Principles  People Focused: People are our most critical asset and who we place the highest emphasis in protecting. Every decision we make, must have people at the forefront.  Equity Centered: We must ensure that our actions build foundations that support systemically excluded people in all aspects of our work.  Risk Driven: We maximize our resources and impact by using data to understand and address risk.  Adaptability: Change is the only constant; our team turns and evolves to meet the challenge of change.  Integrity: We approach our work honestly with a strong focus on always doing what is right.  Reliability: People depend on us, we cannot fail for them. We must always be there and supportive.  Mission Oriented: Our mission is critical; we must always focus on achieving success.  Collaborative: This work cannot be done alone. We must form a strong network focused on providing the best result. Bureau Overview The bureau’s mission is achieved through supporting citywide emergency response operations and developing and implementing plans, programs, and policies to advance Portland’s capabilities in mitigation, preparedness, response, and recovery. The bureau’s work centers on whole of community, including service to those that face the greatest risk from disasters: Black, Indigenous, and other communities of 44 City of Portland, Oregon - FY 2025-26 Requested Budget

Bureau of Emergency Management Public Safety Service Area color; immigrants; refugees; and people with disabilities. The previous strategic plan of the bureau focused on key objectives: developing strong systems to aid the city’s emergency response, bolstering the city’s resilience as an organization, and fostering community-led resilience efforts. Emergency Management postponed revising this plan while it aligned with discussions and strategies presented during the charter reform transition period and updated Council priorities. This work will resume throughout 2025, and a new consultant was onboarded to help craft this. Executive Leadership  Shad Ahmed, Director  Mark Ferdig, Regional Disaster Preparedness Organization Director  Jordan Wiley, Deputy Director  Rachit Nerwal, Chief Resilience Officer  Chris Carey, Preparedness & Response Manager  Lisa Oreskovich, Support Services Manager Major Work Groups Administration and Supports all programs within the bureau including the director, public Support information, equity, human resources, procurement, accounting, grants management, and finance. Community Lead public engagement initiatives on disaster awareness, community resilience Resilience and and household preparedness in historically underserved communities. Response Preparedness and Responsible for the City’s emergency coordination efforts, 24/7 Duty Officer Response program, issuing Public Alerts and providing support for special events. Training and Exercise Train staff across the City to work in the Emergency Coordination Center. Host a basic online emergency management training for all City staff. City of Portland, Oregon - FY 2025-26 Requested Budget 45

Bureau of Emergency Management Public Safety Service Area Recent Accomplishments  Coordinated citywide response to elections season and inauguration.  Led City-wide continuity preparation activities related to two labor events.  Led response and recovery effort to January 2024 winter storm (a federally declared disaster) for the City of Portland.  Coordinated, planned, and led a comprehensive, citywide, two-day exercise that aligned with County and regional concurrent participation in the State- level IronOR ‘24 exercise; activating two Bureau Incident Command Posts, NET teams Citywide, MCARES, the City EOC, and integrating over 95 participants day one and nearly 70 day two.  Coordinated the delivery of a regional Public Order tabletop exercise integrating nearly 40 local, regional, state, and federal agencies in short turnaround time.  Conducted trainings in ICS for City and regional emergency managers and professional and volunteer responders, certifying 104 students.  Facilitated the contribution of over 25,000 volunteer hours in the Neighborhood Emergency Team program (NET), with NET volunteers participating in 10 emergency deployments.  Held three Basic NET trainings and graduated 176 new volunteers, ending 2024 with 1,450 total NET volunteers.  In 2024, held 85 advanced training events with a combined total of 2,149 seats.  Celebrated the 30-year anniversary of the NET program.  Conducted nine training events with COAD community-based organizations, such as IRCO, REAP, NAYA, and more. Challenges & Opportunities  With the transition to a new form of government, we have an opportunity to redefine and integrate emergency management processes across service areas and bureaus and improve processes, functions, and services internal and external, leveraging strength across bureau portfolios.  We have an opportunity as we define a new strategy for the Regional Disaster Preparedness organization to further leverage regional strength to build operational capacity across jurisdictions, enhancing each partner’s capabilities.  As a smaller bureau, proportional budget cuts across bureaus have outsized impacts to PBEM. A single FTE reduction in any area is likely equivalent to termination of multiple programs, versus a reduction in footprint.  With increased frequency in emergencies, the workload continues to grow and without resources to address these, major projects are postponed indefinitely, leading to increased risk for the City and potentially jeopardizing external funding sources. 46 City of Portland, Oregon - FY 2025-26 Requested Budget

Bureau of Emergency Management Public Safety Service Area Coming to City Council  Updates to Portland City Code related to emergency activations and declarations to reflect modern emergency management practices. City of Portland, Oregon - FY 2025-26 Requested Budget 47

Bureau of Emergency Management Public Safety Service Area Performance Measures Actuals Actuals Target Target Strategic Performance FY2022-23 FY2023-24 FY2024-25 FY2025-26 Target Outcome Number of participants in a Portland Bureau of Emergency Management class 208 0 150 0 300 and exercise annually BEECN Program Deployment Readiness Index 30% 37% 50% 0% 80% Percentage of bureaus with updated COOP plan that meet established 50% 0% 75% 0% 90% standard Percentage of participants who rate PBEM classes and exercises as good or 84% 0% 90% 0% 90% excellent Percentage of the Regional Disaster Preparedness Organization's strategic plan NA 65% 95% 0% 95% objectives achieved or in progress Output Number of active NET Teams 87 0 89 0 90 Number of hours completed by participants in a Portland Bureau of Emergency 706 0 900 0 2,000 Management class and exercise annually Number of new Neighborhood Emergency Team volunteers trained per year 170 112 150 0 300 Number of new PublicAlerts registrations 3,924 3,968 5,000 0 5,000 Quality NET Program Diversity 14% 20% 25% 0% 33% Percentage of PBEM plans that are up-to-date according to their published 55% 36% 60% 0% 90% standards Outreach to historically underserved communities 75% 50% 65% 0% 65% Percentage of completed improvement plan tasks completed within agreed 100% 0% 100% 0% 100% upon timeframe 48 City of Portland, Oregon - FY 2025-26 Requested Budget

Bureau of Emergency Management Public Safety Service Area Summary of Bureau Budget Requested Requested Actuals Actuals Revised No DP Total FY2022-23 FY2023-24 FY 2024-25 2025-26 2025-26 Resources External Revenues Intergovernmental (484,450) 5,820,785 6,255,237 3,964,225 3,964,225 External Revenues Total (484,450) 5,820,785 6,255,237 3,964,225 3,964,225 Internal Revenues General Fund Discretionary 1,132,348 0 2,909,437 2,059,952 1,973,663 General Fund Overhead 2,941,217 0 2,812,286 2,654,507 2,557,202 Interagency Revenue 24,481 90,661 0 0 0 Internal Revenues Total 4,098,046 90,661 5,721,723 4,714,459 4,530,865 Beginning Fund Balance (3,807,706) 0 0 0 0 Resources Total (194,110) 5,911,446 11,976,960 8,678,684 8,495,090 Requirements Bureau Expenditures Personnel Services 3,537,579 4,144,763 5,072,655 4,421,031 4,233,285 External Materials and Services 5,017,029 1,501,380 5,236,721 2,825,361 2,829,513 Internal Materials and Services 1,205,460 1,143,337 1,667,584 1,432,292 1,432,292 Capital Outlay 175,654 0 0 0 0 Bureau Expenditures Total 9,935,722 6,789,480 11,976,960 8,678,684 8,495,090 Ending Fund Balance (10,129,832) 0 0 0 0 Requirements Total (194,110) 6,789,480 11,976,960 8,678,684 8,495,090 Programs Administration & Support 785,268 2,236,822 2,908,239 2,081,762 2,081,762 CAO Public Safety — 12,637 — — — Community Programs 890,458 657,679 436,002 236,578 236,578 Emergency Operations 1,783,187 1,498,115 2,040,696 1,937,679 1,936,579 Exercises & Training 131 — — — — Planning & Mitigation 718,208 986,921 1,081,927 458,440 275,946 Public Information Office 744 786 — — — Regionl Disaster Prep Org 5,757,727 1,396,520 5,510,096 3,964,225 3,964,225 Total Programs 9,935,722 6,789,480 11,976,960 8,678,684 8,495,090 City of Portland, Oregon - FY 2025-26 Requested Budget 49

Bureau of Emergency Management Public Safety Service Area FTE Summary Requested Requested Revised No DP Total Salary Range FY 2024-25 2025-26 2025-26 Class Title Min Max No. Amount No. Amount No. Amount 30003004 Administrative Specialist III 83,221 118,768 1.00 97,198 1.00 97,198 1.00 97,198 30003977 Administrative Specialist III - 83,221 118,768 0.00 0 0.00 0 0.00 0 CPPW 30003979 Analyst II - CPPW 97,510 126,693 1.00 112,102 1.00 112,102 1.00 112,102 30003983 Coordinator II - CPPW 83,221 118,768 4.00 437,099 4.00 437,099 2.00 202,581 30003029 Coordinator III 97,510 126,693 2.00 244,463 2.00 244,463 2.00 244,463 30003984 Coordinator III - CPPW 97,510 126,693 1.00 109,949 1.00 109,949 2.00 222,051 30003030 Coordinator IV 107,266 151,882 1.00 129,574 1.00 129,574 1.00 129,574 30003034 Deputy Director I 129,771 183,082 1.00 171,891 1.00 171,891 1.00 171,891 30003035 Deputy Director II 142,730 195,354 0.00 0 0.00 0 0.00 0 30003037 Director I 157,019 228,259 1.00 227,032 1.00 227,032 1.00 227,032 30003986 Financial Analyst II - CPPW 97,510 126,693 0.00 0 0.00 0 0.00 0 30003081 Manager I 117,957 168,709 3.00 475,717 3.00 475,717 3.00 475,717 30003082 Manager II 142,730 195,354 1.00 150,322 1.00 150,322 1.00 150,322 Total Full-Time Positions 16.00 2,155,347 16.00 2,155,347 15.00 2,032,931 30003975 Administrative Specialist I - 60,570 84,802 1.00 76,461 1.00 76,461 1.00 76,461 CPPW 30003979 Analyst II - CPPW 97,510 126,693 1.00 122,034 1.00 122,034 1.00 122,034 30003980 Analyst III - CPPW 107,266 151,882 1.00 121,638 1.00 121,638 1.00 121,638 30003983 Coordinator II - CPPW 83,221 118,768 4.00 396,707 2.00 206,627 2.00 206,627 30003984 Coordinator III - CPPW 97,510 126,693 1.00 122,928 1.00 122,928 1.00 122,928 30003986 Financial Analyst II - CPPW 97,510 126,693 0.90 96,928 0.90 96,928 0.90 96,928 Total Limited Term Positions 8.90 936,696 6.90 746,616 6.90 746,616 Grand Total 24.90 3,092,043 22.90 2,901,963 21.90 2,779,547 50 City of Portland, Oregon - FY 2025-26 Requested Budget

Bureau of Emergency Management Public Safety Service Area City of Portland, Oregon - FY 2025-26 Requested Budget 51

Parent: Public Safety Service Area · PDF: pp. 924-934