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Overhead-and-Staffing-Evaluation-for-PPD

4 ced › Overhead-and-Staffing-Evaluation-for-PPD — 2 pages · pp. 878-879

Intro from pp. 878-879

To: Ruth Levine, City Budget Office Director From: Megan Cummings, BPS Finance Manager & Service Area Budget Lead CC: Mike Jordan, City Administrator Deputy City Administrators Mayor & Council Date: February 14, 2025 Re: FY 2024-25 Adopted Budget Note Updates Overhead and Staffing Evaluation for Portland Permitting & Budget Note Title Development Primary Service Area Community & Economic Development Due By 9/1/2024 Lead Donnie Oliveira David Kuhnhausen; Kyle O'Brien; Elshad Hajiyev; Sonia Staff to include Schmanski; Priya Dhanapal; Ruth Levine; Jonas Biery In Budget Concept? No Budget Concept DP # Budget Note Full Text In response to the consolidation of permitting bureaus under Portland Permitting & Development (PP&D, previously known as the Bureau of Development Services), with the support of the Deputy City Administrator of Community and Economic Development, the bureau is directed to lead a workgroup to explore and implement strategies aimed at reducing operational costs and increasing efficiency. This initiative is essential for adapting to the centralized framework of the PP&D, which seeks to streamline permitting processes citywide. The bureau is expected to work with partner infrastructure bureaus to evaluate technology utilization and the group must critically assess current operational practices to identify potential cost saving measures, ways to recuperate partner bureau costs, and process efficiency improvements. These efforts will support the overarching goal of a more integrated and effective permitting system, ultimately benefiting stakeholders through simplified procedures and reduced administrative overhead. By September 1, the bureau must complete an evaluation of staffing and details for costs in the overhead model charged to external bureaus and workflow processes to ensure that resources are optimally aligned with the needs of the PP&D. The Report should be submitted to the City Administrator. Work group membership: City Administrator, Deputy City Administrators of Budget & Finance, Community & Economic Development and Public Works, plus finance managers of the participating permitting bureaus to review and determine the cost structure moving forward.

Deliverable The bureau must complete an evaluation of staffing and details for costs in the overhead model charged to external bureaus and workflow processes to ensure that resources are optimally aligned with the needs of the PP&D. The report should be submitted to the City Administrator. Next Steps (from June 2024) Need to begin meetings with the group to discuss scope and project plan. Status Update (from December 2024) Initial meetings with PP&D team have occurred. Need to get agreement with other service areas. Final Update Status Following up on a presentation from the bureau to DCAs Biery and Oliveira, it became clear that a broader citywide analysis of overhead models was necessary to ensure parody across the city. A next step will be to begin the development of a standardized overhead model for all bureaus.

See also