Vibrant-Communities---Vol-3 — Part 1 of 5
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Breadcrumb: 7 vs › Vibrant-Communities---Vol-3
Vibrant Communities Service Area Vibrant Communities Service Area
Office of the Vibrant Communities DCA Vibrant Communities Service Area Office of the Vibrant Communities DCA Sonia Schmanski, DCA - Vibrant Communities Percent of City Budget Graph Office of Vibrant Communities 0.1% City Budget 99.9% Bureau Programs CAOs Office 5.4% Special Appropriations-City Arts Program 94.6% Bureau Overview Requested Revised Total Change from Percent Requirements FY 2024-25 2025-26 Prior Year Change Operating $11,156,046 $11,568,981 $412,935 4% Capital Total $11,156,046 $11,568,981 $412,935 4% Authorized Positions 7.00 8.00 1.00 14.29% 2 City of Portland | FY2025-26 Requested Budget
Office of the Vibrant Communities DCA Vibrant Communities Service Area Office of Arts & Culture Program Description & Goals The Office of Arts & Culture is responsible for managing the City of Portland’s arts-related investments, including Arts Access Fund, General Fund, and Percent For Art Fund. These resources support certified arts teachers in K-5 schools, cultural planning, events and arts activations, grants for artists and nonprofit arts organizations, performing arts venues, and public art. Arts & Culture Program Outcomes The mission of the Office of Arts & Culture is to puts arts at the center of public life for all Portlanders by supporting a diverse array of creative expressions — from music and performance art to visual arts and beyond. Arts & Culture Program Actions The Office of Arts & Culture is developing their Portland Action Plan, detailing the specific strategies that the City of Portland will implement in pursuit of the overall vision and expect it will be approved by Council in May or June this year. The Office has launched a website so that Portlanders can monitor progress and provide additional input. and are already developing the Portland Action Plan . Over the next year (FY 2025-26) the Office of Arts & Culture will begin implementing strategies and actions from Our Creative Future Portland Action Plan. Equity Impacts Over the last thirty years, thousands of pieces of art have been added to the City’s public art collection and placed across Portland, from City buildings downtown to neighborhood installations. Today, the program places special emphasis on purchasing art from underrepresented artists and adding art in historically undeserved communities. The Office of Arts & Culture contracts with the Regional Arts & Culture Council (RACC) to provide public art collection management services. Program Budget Requested Requested Actuals Actuals Revised No DP Total FY 2022-23 FY2023-24 FY 2024-25 2025-26 2025-26 Requirements Bureau Expenditures Personnel Services 234,290 596,802 990,791 1,090,774 1,090,774 External Materials and Services 4,443,854 4,306,516 9,445,182 10,131,474 9,774,290 Internal Materials and Services 28,083 36,301 96,394 84,144 84,144 Bureau Expenditures Total 4,706,226 4,939,619 10,532,367 11,306,392 10,949,208 Requirements Total 4,706,226 4,939,619 10,532,367 11,306,392 10,949,208 FTE 2.00 5.00 6.00 6.00 6.00 City of Portland | FY2025-26 Requested Budget 3
Portland Parks and Recreation Vibrant Communities Service Area Portland Parks and Recreation Sonia Schmanski, DCA - Vibrant Communities Adena Long, Director Percent of City Budget Graph Portland Parks & Recreation 5.6% City Budget 94.4% Bureau Programs Planning 0.3% Aquatics 3.4% Parks Maintenance 9.0% Arts 1.2% Natural Area Maint 2.6% Asset Management 0.4% NA 0.1% Business Services 19.7% Maintenance 1.2% Facility/Amenity Maint 4.9% Capital Development 24.0% Community Engagement 1.9% Community and Socialization 5.4% Bureau Overview Requested Revised Total Change from Percent Requirements FY 2024-25 2025-26 Prior Year Change Operating $589,564,825 $413,371,724 $(176,193,101) (30)% Capital $73,197,918 $60,268,767 $(12,929,151) (18)% Total $662,762,743 $473,640,491 $(189,122,252) (29)% Authorized Positions 825.61 800.11 (25.50) (3.09)% 2 City of Portland | FY2025-26 Requested Budget
Portland Parks and Recreation Vibrant Communities Service Area Aquatics Program Program Description & Goals Portland Parks & Recreation (PP&R) manages, maintains, and operates 11 aquatics facilities (four indoor and seven outdoor pools). All indoor pools are within a community center. In addition to swimming pools, the Aquatics Program includes 19 interactive and decorative fountains.?PP&R’s Aquatics Program provides a broad range of aquatic experiences and opportunities, including services like lifesaving skills and beginning level swim lessons, group exercise classes and lap swim times available for drop-in participation, therapy spas, unstructured and interactive access to pools and the City’s interactive fountains, lifeguard and swim instructor training certifications, pre-competitive swim teams, and intermediate to advanced-level skill development. Performance measures related to this program offer are described below, including community outcome measures this program offer is working to support, and action measures related to services provided by this program offer. Data for select strategic performance measures is included in the combined table. Aquatics Program Outcomes: PP&R does not want cost to be a barrier to access. There are fees associated with the Aquatics Program, so PP&R offers financial assistance to Portlanders in need. This contributes to the bureau’s goal of reducing cost as a barrier. The bureau will include measures in its regular community survey work to track progress over time and any disparities in results. Aquatics Program Actions: The Aquatics Program contributes to broader action measure tracking for two actions: Remove financial barriers for low-income households interested in accessing PP&R recreation programs. Performance for this action is tracked as the total amount of financial assistance provided, percentage of participants accessing financial assistance, and total number of people receiving financial assistance. Provide a diverse variety of public recreation opportunities, as tracked by total attendance. City of Portland | FY2025-26 Requested Budget 3
Portland Parks and Recreation Vibrant Communities Service Area The Aquatics Program tracks its action to provide aquatics swim instruction and experiences, such as family swim and lap swim in PP&R pools, by measuring the number of swim lesson registrations. The Aquatics Program is working to increase the number of registrations. Key actions include: Provide a variety of recreation opportunities Provide swim lessons and experiences such as family swim and lap swim in PP&R pools Remove cost as a barrier for Portlanders to access PP&R recreation programs Remove financial barriers for low income households Schools to Pools – partnering with schools for swim lessons for children in second grade Performance Measures Actuals Actuals Target Target Strategic Performance FY 2022-23 FY 2023-24 FY2024-25 FY2025-26 Target Total estimated attendance 1,159,801 1,344,574 1,160,000 0 0 Percentage of Portlanders who say cost is not a barrier to access NA NA NA 0.00% 0.00% Equity Impacts For many years, the community has told PP&R, through bureau surveys and engagement and the Portland Insights Survey, that fees for programs are a barrier to access. In a 2017 survey, PP&R found that cost was a barrier for 22% of respondents. That same survey indicated that cost as a barrier was disproportionately experienced by communities of color and people in East Portland. PP&R’s Aquatics Program serves Black people, Indigenous people, people of color, immigrants and refugees, families earning low incomes, LGBT2SQIA+ people, youth, older adults, and people with disabilities. The Aquatics Program is working to improve its understanding of institutional racism and its impacts. The program is partnering with and building the capacity of community organizations that work with underserved communities. To make the Aquatics Program more welcoming and to protect participants, staff continue to receive an Interrupting Oppression training series that increases employee confidence and ability to intervene when they witness harm, especially in the form of racist, sexist, homophobic, or bigoted behavior. All Aquatics staff, including regular FTE and seasonal employees, participate in this training as part of their routine, four hours per month in-service requirement. Additionally, the Aquatics program has increased outreach efforts to provide training opportunities and employment to underserved communities as lifeguards and swim instructors. The Aquatics Program implemented a Schools to Pools program offering free swim lessons to 3rd graders in Portland. This program began as a pilot initiative in Spring 2024 and is now in its third session and is currently offering lessons to 25 total classrooms from 13 schools. 4 City of Portland | FY2025-26 Requested Budget
Portland Parks and Recreation Vibrant Communities Service Area Changes to Program Mt. Scott Community Center and Indoor Pool has been closed temporarily for a seismic retrofit and expansion project. The project is expected to be completed in FY 2025-26. Aquatics programs have been increased at East Portland Community Center for the duration of the closure. Fitness classes and recreation activities are available at other PP&R locations. Pier Pool was also closed for repair in summer 2024. There are no other substantial changes to this program in the FY 2025-26 base budget. Program Budget Requested Requested Actuals Actuals Revised No DP Total FY 2022-23 FY2023-24 FY 2024-25 2025-26 2025-26 Requirements Bureau Expenditures Personnel Services 6,089,182 7,802,569 8,576,603 8,459,195 8,369,107 External Materials and Services 684,284 958,636 1,026,581 943,452 943,452 Internal Materials and Services 273,056 284,033 335,349 361,262 361,262 Capital Outlay 0 35,016 167,475 0 0 Bureau Expenditures Total 7,046,522 9,080,254 10,106,008 9,763,909 9,673,821 Requirements Total 7,046,522 9,080,254 10,106,008 9,763,909 9,673,821 FTE 28.75 33.25 22.00 22.25 22.25 City of Portland | FY2025-26 Requested Budget 5
Portland Parks and Recreation Vibrant Communities Service Area Arts Program Description & Goals Portland Parks & Recreation’s (PP&R) Arts Program provides arts programming and space for community use at community centers across Portland. Introductory and intermediate art classes are provided at Multnomah Arts Center and Community Music Center, PP&R’s two specialized arts centers. The Arts Program offers a wide range of registered activities including music, dance, theater, visual arts, crafts, and creative writing. From toddlers to older adults, the Arts Program serves all ages. In addition to registered activities and classes, the Arts Program hosts events and performances open to the community, drop-in arts activities and private music lessons delivered in collaboration with partners (Rosewood Initiative, Home Forward) and other PP&R programs (Free Lunch & Play, Summer Free For All, and Urban Parks Programing/Gateway Discovery Park). The Multnomah Arts Center, the Community Music Center, and the Interstate Firehouse Cultural Center also provide performance, rehearsal, and office space for community organizations and artists through hourly rentals and long-term leasing. Performance measures related to this program offer are described below, including community outcome measures this program offer is working to support, and action measures related to services provided by this program offer. Data for select strategic performance measures is included in the combined table. Arts Program Outcomes: PP&R does not want cost to be a barrier to access. There are fees associated with the Arts program, so PP&R offers financial assistance to Portlanders in need. This contributes to the bureau’s goal of reducing cost as a barrier. The bureau will include measures in its regular community survey work to track progress over time and any disparities in results. Arts Program Actions: 6 City of Portland | FY2025-26 Requested Budget
Portland Parks and Recreation Vibrant Communities Service Area Key Arts Program actions include: Remove financial barriers for low-income households interested in accessing PP&R recreation programs. Performance for this action is tracked as the total amount of financial assistance provided, percentage of participants accessing financial assistance, and total number of people receiving financial assistance. Provide a diverse variety of public recreation opportunities, as tracked by total attendance. Offer art and cultural programs to support play through creative self- expression, imagination, and celebration Provide a variety of recreation opportunities Provide diverse cultural events in parks and PP&R facilities Remove cost as a barrier for Portlanders to access PP&R recreation programs Remove financial barriers for low income households Performance Measures Actuals Actuals Target Target Strategic Performance FY 2022-23 FY 2023-24 FY2024-25 FY2025-26 Target Total estimated attendance 1,159,801 1,344,574 1,160,000 0 0 Percentage of Portlanders who say cost is not a barrier to access NA NA NA 0.00% 0.00% Equity Impacts For many years, the community has told PP&R, through bureau surveys and engagement and the Portland Insights Survey, that fees for programs are a barrier to access. In a 2017 survey, PP&R found that cost was a barrier for 22% of respondents. That same survey indicated that cost as a barrier was disproportionately experienced by communities of color and people in East Portland. PP&R’s Arts Program serves Black people, Indigenous people, people of color, immigrants and refugees, families earning low incomes, LGBT2SQIA+ people, youth, older adults, and people with disabilities. The Arts Program is working to improve its understanding of institutional racism and its impacts. The program is partnering with and building the capacity of community organizations that work with underserved communities. The Arts Program develops culturally specific programs that highlight artists from communities of color, including diverse art exhibitions (World Refugee Day, Portland’s Black Artists, LGBTQIA+ Pride month), multicultural music classes (mariachi, jazz, and Japanese koto), and performance events. Additionally, PP&R is making space available in the community’s arts centers below market rate to arts organizations, artists, and nonprofits, prioritizing communities of color and people with disabilities. Before COVID-19, the Interstate Firehouse Cultural Center (IFCC) was made available to arts organizations for short-term, multi-week leasing by an application that prioritized Black artists and groups. From 2022 to early 2025, IFCC was activated by the IFCC Grant and Residency Program, funded by the American Rescue Plan Act (ARPA). This program will continue in 2025 as a permanent ongoing program, funded by the Friends of IFCC and Portland Parks & Recreation. City of Portland | FY2025-26 Requested Budget 7
Portland Parks and Recreation Vibrant Communities Service Area Changes to Program There are no substantial changes to this program in the FY 205-26 base budget. Program Budget Requested Requested Actuals Actuals Revised No DP Total FY 2022-23 FY2023-24 FY 2024-25 2025-26 2025-26 Requirements Bureau Expenditures Personnel Services 2,193,605 2,317,268 2,838,108 2,440,114 2,432,948 External Materials and Services 158,930 376,564 909,800 764,397 764,397 Internal Materials and Services 36,197 (29,984) 254,373 160,526 160,526 Capital Outlay 0 16,572 0 0 0 Bureau Expenditures Total 2,388,732 2,680,421 4,002,281 3,365,037 3,357,871 Requirements Total 2,388,732 2,680,421 4,002,281 3,365,037 3,357,871 FTE 12.65 13.40 12.40 10.50 10.50 8 City of Portland | FY2025-26 Requested Budget
Portland Parks and Recreation Vibrant Communities Service Area Business Services Program Description & Goals Portland Parks & Recreation’s (PP&R) Business Services Program provides the operational infrastructure for the bureau and supports all programs and activities. The program provides: Core support services like workforce development, finance, stores (the bureau’s supply inventory), accounting, technology, safety, emergency management, and performance and analysis. Leadership support of the various divisions, including managers and supervisors and their administrative support. Centrally located costs such as utilities, facilities, and insurance. Performance measures related to this program offer are described below, including community outcome measures this program offer is working to support, and action measures related to services provided by this program offer. Data for select strategic performance measures is included in the combined table. Business Services Program Outcomes: The program tracks several outcome measures related to employees: Number of workers compensation claims per 100 full-time equivalent (FTE) workers Percentage of employees who agree they are provided with adequate training and education for their role Percentage of employees who feel physically safe at work Percentage of employees who feel emotionally safe at work Percentage of employees who would recommend working at PP&R to a friend or family member PP&R tracks and reports its employee demographics, with the goal of employees that represent the diversity of Portland’s community. The bureau is working to increase performance for all outcomes, except for number of workers compensation claims, which it is working to decrease. Business Services Program Actions: City of Portland | FY2025-26 Requested Budget 9
Portland Parks and Recreation Vibrant Communities Service Area Key actions include: Assess and evaluate bureau performance to support improvement of community outcomes Collect and allocate System Development Charges to fund projects to meet the needs of a growing city Hire and retain a diverse workforce Manage leasing and permitting of park properties Provide employees with training and professional development opportunities Provide information technology equipment and services to and for employees and the community Provide staff with necessary learning opportunities, trainings, and tools related to accessibility and the Americans with Disabilities Act. Provide transparent and compliant financial and accounting services Purchase materials and services in an ethical manner. Support career growth opportunities for youth Support employee safety Supporting the parks workforce by recruiting and hiring. Track Parks Levy performance on voter commitments The program tracks its work to hire and retain a diverse workforce by tracking applicant and hiring demographic measures, including percentage of Black people, Indigenous people, or people of color, and females. The bureau is working to increase racial and gender diversity in its applicants and hires. The Business Services Program tracks its work to hire and retain a diverse workforce by tracking three additional measures: Number of recruitment outreach events attended and hosted by workforce development staff Yearly retention/turnover rates of full-time positions The program is working to increase workforce outreach event attendance and hosting. The program tracks its work to ensure PP&R employees have employee training and professional development by tracking the number of learning opportunities developed, supported, and/or facilitated by Diversity, Equity, and Inclusion or professional development trainers. The program tracks its work to manage the leasing and permitting of park properties by tracking both hours reserved for athletic fields. 10 City of Portland | FY2025-26 Requested Budget
Portland Parks and Recreation Vibrant Communities Service Area The program tracks its work to collect and allocate System Development Charges (SDCs) to fund projects to meet the needs of a growing city by tracking the total amount of money collected by the System Development Charge Program. Performance Measures Actuals Actuals Target Target Strategic Performance FY 2022-23 FY 2023-24 FY2024-25 FY2025-26 Target Percentage of employees who feel emotionally safe at work 62.00% 62.00% 70.00% 0.00% 0.00% Percentage of employees who feel physically safe at work 58.00% 58.00% 65.00% 0.00% 0.00% Percentage of employees who would recommend working at PP&R to a friend 67.00% 67.00% 75.00% 0.00% 0.00% or family member Percentage of managers or supervisors who are Black people, Indigenous 32.00% 0.00% NA 0.00% 0.00% people, and people of color Percentage of seasonal or casual workforce who are Black people, Indigenous 36.00% 0.00% NA 0.00% 0.00% people, and people of color Number of workers compensation claims per 100 full time equivalent (FTE) 6.25 7.23 6.00 0.00 0.00 employees Percentage of employees who agree they are provided with adequate training 60.00% 60.00% 70.00% 0.00% 0.00% and education for their role. Percentage of employees who are Black people, Indigenous people, and 35.00% 0.00% NA 0.00% 0.00% people of color Equity Impacts PP&R’s Business Services Program represents leadership across the bureau and the core services that support the bureau. The most direct and critical function for achieving equity goals is the Workforce Development team, which coordinates the bureau’s employee recruitment, training, and retention efforts.? The program serves Black people, Indigenous people, people of color, immigrants and refugees, families earning low incomes, LGBT2SQIA+ people, youth, older adults, and people with disabilities. The Business Services Program is working to improve its understanding of institutional racism and its impacts. Changes to Program There are no substantial changes to this program in the FY 2025-26 base budget. Program Budget Requested Requested Actuals Actuals Revised No DP Total FY 2022-23 FY2023-24 FY 2024-25 2025-26 2025-26 Requirements Bureau Expenditures Personnel Services 19,977,784 22,859,529 27,845,427 24,089,906 21,974,473 External Materials and Services 13,082,406 14,982,855 21,578,090 22,035,065 20,601,875 Internal Materials and Services 8,573,463 8,616,293 10,082,351 13,406,146 13,323,771 Capital Outlay 25,308 49,357 0 115,000 115,000 Bureau Expenditures Total 41,658,961 46,508,033 59,505,868 59,646,117 56,015,119 City of Portland | FY2025-26 Requested Budget 11
Portland Parks and Recreation Vibrant Communities Service Area Program Budget Requested Requested Actuals Actuals Revised No DP Total FY 2022-23 FY2023-24 FY 2024-25 2025-26 2025-26 Fund Expenditures Debt Service 0 0 45,000,000 0 0 Contingency 0 0 150,583,369 92,709,798 105,357,626 Fund Transfers - Expense 28,123,053 55,276,175 75,365,177 81,567,992 68,920,164 Fund Expenditures Total 28,123,053 55,276,175 270,948,546 174,277,790 174,277,790 Requirements Total 69,782,015 101,784,208 330,454,414 233,923,907 230,292,909 FTE 159.50 143.49 129.93 127.93 117.43 12 City of Portland | FY2025-26 Requested Budget
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