TL;DR (generated · confidence: high)

Portland Parks & Recreation is reducing mailing costs by transitioning its combined activity guide from universal mailing to an opt-in enrollment model, with an expected 75% reduction in postage expenses ($50,000 savings). Specialized guides for Adaptive and Lifelong Recreation will maintain full mailing to current customers to ensure equitable access for older adults and individuals with disabilities.

Key points (each cites a PDF page):

$50,000 reduction in Materials and Services expense for mailing/postage (p. 1622)
Transition from universal mailing to opt-in enrollment for combined activity guide; notification began Spring 2024, implementation by Spring 2025 (p. 1622)
Expected 75% reduction in postage costs with new opt-in model (p. 1622)
Adaptive and Lifelong Recreation guides maintain 100% mailing to current customers (p. 1622)
Anticipates maximum 25% opt-in participation rate for combined guide (p. 1622)
Funded through General Fund Discretionary source (p. 1622)

💰 $50,000 · 📋 Adaptive and Lifelong Recreation · Lifelong Recreation · Adaptive Recreation · 🏛️ Portland Parks & Recreation

23,637

Source: PDF p. 1622 · raw: 1622

Breadcrumb: 7 vs › vc-dps_06-03-2025_16-20 › Package Details › 23,637

23,637 - Mailing/Postage Reduction Service Area Vibrant Communities DCA Sonia Schmanski Bureau Name Portland Parks & Recreation Director Adena Long Funding Type Name Reduction Status: Recommended Package Desc Expense Recommended Total Recreation uses a printed activity guide to publish activity options each season of the year. The Internal Materials and Services ($50,000) Bureau has been mailing copies to all households that have had a transaction in the registration ($50,000) software for the prior two-year period. Recreation is transitioning to an opt-in process for the combined guide to be mailed to an address. Notification began in Spring of 2024 and implementation Revenue Recommended Total of the change will occur by Spring of 2025. Portland Parks and Recreation expects at least a 75% reduction in postage costs with the change in operation for the combined guide. Recreation will General Fund Discretionary ($50,000) maintain 100% of the customer mailing for the Adaptive and Lifelong Recreation activity guides. ($50,000) Service Impacts The Bureau will learn through participation in the opt-in sign up what the true interest level is. Portland Parks and Recreation anticipates no more than 25% for the combined guide. The Bureau is waiting to make changes to the Lifelong Recreation and Adaptive Recreation guides to see how this change might impact access for older adults and those with disabilities. Depending on feedback and engagement with these communities, mailed print guides may shift to an opt-in for these communities in out years. Equity Impacts The reduction in the mailing of print guides addresses inequities in access to information about services and aligns with core values of anti-racism, equity, transparency, and fiscal responsibility. The intentional shift in reducing print guide production quantities for those that are already connected to PP&R provides more resources to bring outreach to communities that have been underserved and not yet connected. More Portlanders have access to mobile technology and more robust activity information in now available on online platforms. Current customers retain the opportunity to opt-in to receiving a mailed guide and can pick them up at PP&R facilities. To ensure continuity of resources and reduction of barriers, announcements have been included in the editions of the print guide and a postcard was mailed directly to customers with the opt-in information.

Parent: Package Details · PDF: p. 1622