Organizational---Budget-Plan-to-Support-DIDM-Budget-Note

Source: PDF pp. 511-513 · raw: 511 · 512 · 513

Breadcrumb: 3 city ops › Organizational---Budget-Plan-to-Support-DIDM-Budget-Note

To: Ruth Levine, City Budget Office Director From: [Service Area Lead], [Title] CC: Mike Jordan, City Administrator Deputy City Administrators Mayor & Council Date: February 14, 2025 Re: FY 2024-25 Adopted Budget Note Updates Present Organizational and Budget Plan to Support Data- Budget Note Title Informed Decision-Making Primary Service Area City Operations Due By Fall 2024 Elyse Rosenberg, Kevin Martin Lead Project manager Shauna Courtney Elyse Rosenberg Ian Swanson Jonas Biery Sara Morrissey Staff to include Ruth Levine Kevin Martin Eric Engstrom Crystal Castruita In Budget Concept? Budget Concept DP # Page 3

Budget Note Full Text The City recognizes data and information as key community and organizational assets. City bureaus are directed to partner with the Bureau of Technology Services, Bureau of Planning & Sustainability and City Budget Office, to develop organizational and budget recommendations that address the following outstanding items. 1) Roles and responsibilities of each team 2) A workplan and identified data products that each team will manage and produce 3) Organizational, governance, accountability, authority, and/or other alignment opportunities to facilitate sharing and management of secure and authoritative City data for the enterprise that supports the City Core Values. This includes improving the collection, use, analysis and sharing of data within and across City service areas to inform and evaluate the implementation of Charter Reform. 4) A sustainable budget and cost-recovery methodology for ongoing enterprise data technology, governance investments, and support – much of which is currently one-time funded. A recommended approach should be submitted to the City Administrator by no later than September 15, 2024 for Council to consider as part of the FY 2025-26 budget development process. This recommendation will build on Open Data, existing dashboards, and funded data projects to increase data sharing and strategy development across the organization and with the community in support of data-informed decision-making. Page 4

Deliverable A recommended approach should be submitted to the City Administrator for Council to consider as part of the FY 2025-26 budget development process. This recommendation will build on Open Data, existing dashboards, and funded data projects to increase data sharing and strategy development across the organization and with the community in support of data-informed decision-making. Next Steps (from June 2024) Generate recommendations through analysis including: Current staff working on data- informed decision-making, technology being used, funding options. Group meetings have begun and are ongoing. Status Update (from August 2024) Team including BPS, BTS, and CBO staff have been meeting regularly to formulateTeam including BPS, BTS, and CBO staff have been meeting regularly to formulate recommendations re: org structure and funding. Direction received from DCAs Morrissey,recommendations re: org structure and funding. Direction received from DCAs Morrissey, Biery, and Oliveira to place Data Services function under City Operations.Biery, and Oliveira to place Data Services function under City Operations. Status Update (from December 2024) The evaluation and recommendations for a new City Data Office in the City Operations Service Area, and support a new Bureau of Technology Services Data Platform system and team were presented to the City Leadership Team on September 17, 2024. A version of the recommendation was also presented to the City Data Governance Committee, the Bureau of Technology Services Technology Partners Group, and other stakeholder groups. The recommendation, and some FAQs, are available online: https://employees.portland.gov/technology/data- ↗ Page 5 office-platform-implementation/data-budget-note-recommendations

Parent: 3 city ops · PDF: pp. 511-513