TL;DR (generated · confidence: high)

BTS proposes a one-year Proof of Concept for an Application/License Management Coordinator (Information Systems Technical Analyst V) to identify citywide savings through consolidated software purchasing, licensing optimization, and contract negotiation. The position is funded at $200,000 from General Fund one-time resources. BTS cites recent audit findings on fragmented technology purchases and identifies potential savings of nearly $1 million from cellular cost management and Microsoft license initiatives.

Key points (each cites a PDF page):

Package proposes $200,000 General Fund one-time funding for one-year Proof of Concept position (Information Systems Technical Analyst V classification) (p. 463)
Personnel cost of $185,773 and External Materials and Services cost of $14,227 total $200,000 (p. 463)
BTS identified at least two opportunities for significant ongoing savings: cellular cost management and Microsoft license management initiatives could save City nearly $1 million (p. 463)
October 2024 City Auditor's Technology Purchasing Report notes BTS has not led technology procurement strategically, resulting in 'fragmented technology purchases' (p. 463)
Position would support consolidated purchasing of tools currently bought by multiple bureaus, appropriate licensing standardization, and software asset management (p. 463)
Multnomah County is making similar investment in Strategic Software position and has realized savings as result (p. 463)

💰 $200,000 · $185,773 · $14,227 · $1 million · 👥 1 FTE · 📋 Application/License Management Coordinator · Information Systems Technical Analyst V · 🏛️ Bureau of Technology Services

23,712

Source: PDF p. 463 · raw: 463

Breadcrumb: 3 city ops › City-Ops-DPs_0 › Package Details › 23,712

23,712 - City Ops - BTS Application/License Management Coordinator Service Area City Operations DCA Sara Morrissey Bureau Name Bureau of Technology Services Director Sara Morrissey Funding Type Name General Fund Addition Status: Recommended Package Desc Expense Recommended Total This add proposes a one-year Proof of Concept to support an Application/License Management External Materials and Services $14,227 Coordinator FTE who will look for opportunities for ongoing citywide savings, including consolidated Personnel $185,773 purchasing of tools currently bought by multiple bureaus, using appropriate licensing for appropriate roles, enterprise tool standardization, software asset management, and contract negotiation strategy. $200,000 This FTE would be an Information Systems Technical Analyst V classification in the amount of $200,000 of General Fund One-Time funding. Revenue Recommended Total Service Impacts Fund Transfers - Revenue $200,000 General Fund Discretionary $0 BTS staff have come across at least two opportunities to save the City significant money in the past year - cellular cost management services and Microsoft license management initiatives could save $200,000 the City nearly $1 million ongoing. BTS believes and seeks the chance to prove that the ROI for this position will be net positive to the City. Additionally, in the recently released Audit Report - Technology Purchasing - October 2024, the City Auditor’s Office notes that BTS has not led technology procurement strategically, resulting in “fragmented technology purchases” that lead to more money spent as well as delays in processing. This position could assist through developing a more concentrated approach to technology purchasing. Note that Multnomah County is making a similar investment in a Strategic Software position and has seen savings for the County as a result. Equity Impacts This proof of concept would seek opportunities to generate ongoing savings on behalf of City bureaus. Savings generated from redundant and obsolete licenses, contracts, and tools would allow partner bureaus to reinvest their resources into Mayor and Council priorities and promote the economic advancement of Portland. This position directly relates to the City’s Core Value of Fiscal Responsibility by promoting a responsible use of City resources to pursue a stable economy.

Parent: Package Details · PDF: p. 463