Office of the Deputy City Administrator of Budget & Finance

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Breadcrumb: 2 B&F › Budget-and-Finance---Vol-1 › Budget & Finance Service Area › Office of the Deputy City Administrator of Budget & Finance

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area Office of the Deputy City Administrator of Budget & Finance Jonas Biery, DCA - Budget & Finance Office of the Deputy City Administrator of Budget & Finance 3.4% City Budget 96.6% Workers Comp 5.7% Accounting 2.5% Treasury 1.4% Administration and Support 5.7% CAOs Office 3.9% Debt Management 1.0% Grants Management 2.3% Liability 15.1% Revenue Collections 62.5% Bureau Overview Requested Revised Total Change from Percent Requirements FY 2024-25 2025-26 Prior Year Change Operating $262,463,366 $286,532,927 $24,069,561 9% Capital $2,827,757 $2,815,321 $(12,436) (0)% Total $265,291,123 $289,348,248 $24,057,125 9% Authorized Positions 259.50 249.00 (10.50) (4.05)% 2 City of Portland, Oregon - FY 2025-26 Requested Budget

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area Office of the DCA of Budget and Finance Business Revenue Division Accounting Division Treasury Division Risk Management Operations Small Donor Grants Division Debt Management Elections Special Appropriations City of Portland, Oregon - FY 2025-26 Requested Budget 3

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area Bureau Summary Bureau Mission The Finance and Revenue divisions within the Budget and Finance Service Area includes a mix of bureaus and divisions providing a variety of financial and professional fiduciary services across city government, including:  Accounting and Grants,  Business Operations,  Risk Management,  Revenue,  Public Finance, and  Treasury  Small Donor Elections Collectively, the Finance and Revenue divisions employ 255 positions with an annual operating budget of $248.9 million. The Deputy City Administrator of Budget & Finance is also the City’s Chief Financial Officer. The voter-approved amendments to the City Charter created new service areas, including one for Budget & Finance. Currently, the Deputy City Administrator is tasked with realigning the FY2024-25 budget process, reorganizing the finance and revenue divisions to realize the charter changes. Executive Leadership Aaron Rivera, Business Operations Division Manager Brigid O’Callaghan, City Treasurer John Maloney, Controller Jonas Biery, Chief Financial Officer, Deputy City Administrator Patrick Hughes, Risk Manager Thomas Lannom, Revenue Division Director Susan Mottet, Small Donor Elections Director Major Work Groups Accounting and Grants Management Provides management of incoming and outgoing grants, pays the City’s bills, provides training and support for SAP—the City’s billing and timekeeping system—tests compliance with policies, and prepares external and internal financial reports. Accounting and Grants has 32.0 positions. 4 City of Portland, Oregon - FY 2025-26 Requested Budget

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area Business Operations Provides support for budget development, financial analysis, accounting, timekeeping, personnel and employee services to council, the city administrator and multiple service areas. Business Operations has 38.0 positions. Revenue Division In FY24-25 the Revenue Division will collect $1.35 billion annually for the City of Portland, Multnomah County, Metro and other organizations, including 43% of the City’s General Fund. Revenue has 149.0 positions. Risk Management Responsible for risk financing, risk assessment & mitigation, the City’s insurance program, claims administration, related statutory compliance and advising on loss prevention and employee safety. The City’s workers’ compensation, general liability, auto liability and subrogation claims are administered centrally by Risk Management, which has 24.0 positions. Treasury & Debt Management Provides centralized banking services for all bureaus, develops and executes the City’s investment program, coordinates all cash deposits and disbursements, and provides cash and investment accounting. Debt Management is the centralized financing office for all bureaus. Treasury and Debt employ 10.0 full time employees. Small Donor Elections Small Donor Elections is an optional campaign contribution matching program that enables candidates to run for City office without accepting large contributions, by instead getting their small contributions matched by the City’s Small Donor Elections Fund and ensuring that all Portlanders matter in City elections. In short, it aims to increase public trust in our local democracy and the City’s government. City of Portland, Oregon - FY 2025-26 Requested Budget 5

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area Recent Accomplishments  In FY2024-25, Revenue collected $1.6 billion for Portland and partnering jurisdictions.  Updated and revised Loss Prevention Policy and Administrative Rule, which requires annual loss prevention plans from each bureau.  Implemented online incident reporting tool, with data sharing for workers’ compensation claims and trends.  Achieved $101.2 million in treasury investment earnings in FY 2022, going directly back to bureaus to support the services they provide.  Debt Management manages approximately $2.87 billion of debt financings for all bureaus and Prosper Portland. Recently, the City’s AAA general obligation credit rating was affirmed.  On July 1, 2024, Revenue successfully upgraded its tax administration platform ushering in customer service and security improvements.  Business Operations Division supported the development of the first City Administrator budget, along with the technical implementation and ongoing support. Challenges and Opportunities  In 2022, the Auditor’s Office highlighted the City’s disjointed and decentralized revenue collection. Work on addressing the audit findings has been on hold pending the organizational changes tied to the charter transition.  The charter transition added new teams, bureaus and service areas requiring budget, finance, and employee support. Business Operations has an opportunity to leverage centralized service provision experience for the new 12-member council, each of whom have a budget and resources to monitor. The City Administrator organization also includes several new organizations and realigned bureaus that will be managed as one organizational budget submission. Responsibility for the mayor’s budget, City Operations Service Area budgets and the Budget & Finance Service Area budget submission create a new dynamic in centralized service provision.  Global economic conditions put pressure on both interest earnings potential and costs of borrowing. The Treasury & Debt Management Team works diligently to mitigate the risks of financial uncertainty.  Financial services touch all services areas, bureaus and programs—and many have in- house business and financial staff. The new mayor-council alignment presents an opportunity to modify and improve citywide financial policies and operations to improve efficiency and transparency. Coming To Council The Accounting Division will complete the Annual Comprehensive Financial Report for council in fall 2024, which is typically followed by a presentation to council to communicate the financial audit outcomes. 6 City of Portland, Oregon - FY 2025-26 Requested Budget

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area Upon the advice of City Attorney’s Office, all risk claims require council approval. Any short-term or long-term borrowing requires approval by the council prior to issuing debt. The Debt Management Team is considering an update the City’s Debt Policy starting in 2025. Summary of Budget Decisions Reductions for FY 2025-26:  Business Operations, Financial Analyst II, 1.0 position and $150,000  Business Operations, Financial Analyst III, 1.0 position and $150,000  Business Operations, Manager II reclass reduction, $30,000  Office of the DCA, Executive Assistant .5 FTE reduction, $70,000  City Budget Office, 2.0 Financial Analysts, $350,000  Risk Management, Reduction in Excess Earthquake Policy Limits, $269,821  Treasury and Debt Management, Reduction in Subscriptions, $20,000  Small Donor Elections, 8% Reduction, $113,909 Additions for FY 2025-26  Revenue Division, Funding for Resolution 37664, $50,000 City of Portland, Oregon - FY 2025-26 Requested Budget 7

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area Performance Measures Actuals Actuals Target Target Strategic Performance FY2022-23 FY2023-24 FY2024-25 FY2025-26 Target Efficiency FTE served by the OMF Business Operations Administrative Team 425 926 450 600 600 Ratio of CAO Admin Team FTE to customer FTE directly served (i.e. 1:10 entered as 71 154 50 50 50 10) Dollars received for every dollar expended (all programs) $75.10 $64.04 NA NA NA Change in the cost of fleet liability claims over the prior four years -43% -25% 4% 4% 4% Change in the cost of workers compensation claims over the prior four years 52% 1% 4% 4% 4% Change in the cost of general liability claims over the prior four-year average -56% -19% 8% 8% 8% Input Business Operations operational budget served $599,272,523 $1,196,148,64 $1,000,000,00 $1,100,000,00 $1,100,000,00 8 0 0 0 Outcome Citys unlimited tax General Obligation bond rating (1=Aaa) 1 1 1 1 1 Number of ACFR review audit deficiency comments from external auditors 0 NA 0 0 0 Number of grant audit findings NA NA 0 0 0 Investment portfolio yield - % of benchmark 78% 78% 100% 100% 100% Output Number of days ACFR is completed after fiscal year end 120 NA 120 120 120 Quality Business License Tax Gap estimated difference between business taxes paid/ $9.70 NA $9.50 $9.50 $4.50 owed (in millions) Percent of Accounts Payable within 30 days 65% 138% 90% 90% 90% Business Operations budget as a percentage of OMF bureau operational budget 1.2% 14.3% 1.0% 1.0% 1.0% served. 8 City of Portland, Oregon - FY 2025-26 Requested Budget

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area Summary of Bureau Budget Requested Requested Actuals Actuals Revised No DP Total FY2022-23 FY2023-24 FY 2024-25 2025-26 2025-26 Resources External Revenues Taxes 33,974,543 35,860,128 38,590,000 34,087,000 34,087,000 Licenses & Permits 9,070,365 9,317,713 11,243,000 10,472,000 10,472,000 Charges for Services 1,539,833 2,070,186 1,365,050 1,993,740 1,993,740 Intergovernmental 18,761,459 28,793,924 21,823,808 23,520,157 23,500,157 Bond & Note 9,248,272 6,255,574 23,329,368 46,164,045 46,164,045 Miscellaneous 11,428,479 11,173,419 11,549,829 9,888,255 9,888,255 External Revenues Total 84,022,952 93,470,943 107,901,055 126,125,197 126,105,197 Internal Revenues General Fund Discretionary 8,976,674 0 12,516,093 15,360,884 15,155,207 General Fund Overhead 3,828,150 0 5,397,251 8,505,086 8,280,763 Fund Transfers - Revenue 2,830,579 2,830,579 2,292,339 1,571,874 1,571,874 Interagency Revenue 30,656,094 44,322,059 50,629,981 54,937,568 54,667,747 Internal Revenues Total 46,291,497 47,152,637 70,835,664 80,375,412 79,675,591 Beginning Fund Balance 136,713,936 0 86,554,404 83,567,460 83,567,460 Resources Total 267,028,384 140,623,580 265,291,123 290,068,069 289,348,248 Requirements Bureau Expenditures Personnel Services 33,151,148 38,202,049 45,055,423 47,889,621 47,489,621 External Materials and Services 62,712,086 66,935,142 82,409,109 77,469,788 77,149,967 Internal Materials and Services 14,574,481 26,350,649 28,225,310 29,213,024 29,213,024 Bureau Expenditures Total 110,437,715 131,487,839 155,689,842 154,572,433 153,852,612 Fund Expenditures Debt Service 55,331,581 6,407,642 9,021,266 40,712,938 40,712,938 Contingency 0 0 48,428,099 51,078,502 51,078,502 Fund Transfers - Expense 5,784,054 7,786,437 22,961,544 16,813,824 16,813,824 Debt Service Reserves 0 0 29,190,372 26,890,372 26,890,372 Fund Expenditures Total 61,115,635 14,194,079 109,601,281 135,495,636 135,495,636 Ending Fund Balance 87,143,424 0 0 0 0 Requirements Total 258,696,775 145,681,918 265,291,123 290,068,069 289,348,248 Programs Accounting 2,882,190 3,868,843 3,790,754 3,815,396 3,815,396 Administration & Support 6,347,831 6,915,151 8,106,023 9,027,471 8,697,471 CAO's Office — — 876,636 6,130,406 6,060,406 Commercial Insurance (70,222) 7,564 — — — Debt Management 949,532 968,911 1,404,341 1,495,448 1,475,448 Grants Management 2,253,549 2,452,667 3,600,338 3,624,769 3,544,769 Hearings Office — 7 — — — City of Portland, Oregon - FY 2025-26 Requested Budget 9

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area Summary of Bureau Budget Requested Requested Actuals Actuals Revised No DP Total FY2022-23 FY2023-24 FY 2024-25 2025-26 2025-26 Liability 13,610,543 14,773,268 26,548,503 23,463,169 23,193,348 License and Tax 680 5,801 — — — Loss Prevention 308 640 — — — Occupational Health 1,141 803 — — — Operational Accounting — (201) — — — Operations — 259 — — — Revenue Collections 73,891,491 87,481,582 99,996,324 96,129,556 96,179,556 Risk Claims Costs 3,006,061 5,013,492 — — — Risk Management 276,535 736,620 — — — Special Appropriations-City Arts Program — 170,608 — — — SPOT Team 507,627 490,108 — 70 70 Treasury 1,549,568 1,846,379 2,114,390 2,185,058 2,185,058 Workers' Comp 5,230,879 6,755,338 9,252,533 8,701,090 8,701,090 Total Programs 110,437,715 131,487,839 155,689,842 154,572,433 153,852,612 10 City of Portland, Oregon - FY 2025-26 Requested Budget

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area FTE Summary Requested Requested Revised No DP Total Salary Range FY 2024-25 2025-26 2025-26 Class Title Min Max No. Amount No. Amount No. Amount 30000063 Accountant II 74,589 93,891 8.00 719,611 8.00 728,674 8.00 728,674 30000064 Accountant III 82,118 103,251 11.00 1,067,998 11.00 1,091,292 11.00 1,091,292 30002283 Accountant IV 88,296 111,030 4.00 399,441 4.00 414,279 4.00 414,279 30003001 Accounting Supervisor 107,266 151,882 3.00 354,017 3.00 354,017 3.00 354,017 30000061 Accounting Technician 47,278 67,850 1.00 67,850 1.00 67,850 1.00 67,850 30003975 Administrative Specialist I - 60,570 84,802 1.00 84,802 1.00 84,802 1.00 84,802 CPPW 30003976 Administrative Specialist II - 75,442 107,640 5.00 448,562 5.00 448,562 5.00 448,562 CPPW 30003004 Administrative Specialist III 83,221 118,768 2.00 201,988 2.00 201,988 2.00 201,988 30003977 Administrative Specialist III - 83,221 118,768 1.00 97,282 1.00 97,282 1.00 97,282 CPPW 30003006 Analyst I 83,221 118,768 0.00 0 0.00 0 0.00 0 30003978 Analyst I - CPPW 83,221 118,768 6.00 651,124 6.00 651,124 6.00 651,124 30003979 Analyst II - CPPW 97,510 126,693 13.00 1,464,067 13.00 1,464,067 13.00 1,464,067 30003980 Analyst III - CPPW 107,266 151,882 1.00 142,542 1.00 142,542 1.00 142,542 30003009 Analyst IV 117,957 168,709 3.00 460,948 3.00 460,948 3.00 460,948 30003010 Business Systems Analyst I 86,050 121,160 2.00 211,089 2.00 219,966 2.00 219,966 30003011 Business Systems Analyst II 96,595 135,907 8.00 979,861 8.00 1,020,618 8.00 1,020,618 30003012 Business Systems Analyst III 111,093 156,270 1.00 156,270 1.00 156,270 1.00 156,270 30004175 Central Public Information Officer 97,510 126,693 1.00 126,298 1.00 126,298 1.00 126,298 30003023 City Treasurer 142,730 195,354 1.00 195,354 1.00 195,354 1.00 195,354 30000066 Claims Technician 62,317 82,576 4.00 303,289 4.00 314,711 4.00 314,711 30003026 Controller 142,730 195,354 1.00 173,139 1.00 173,139 1.00 173,139 30003983 Coordinator II - CPPW 83,221 118,768 0.00 0 0.00 0 0.00 0 30003984 Coordinator III - CPPW 97,510 126,693 3.00 346,487 3.00 346,487 3.00 346,487 30003031 Debt Manager 117,957 168,709 1.00 168,709 1.00 168,709 1.00 168,709 30003032 Deputy Chief Administrative 157,019 228,259 0.00 0 0.00 0 0.00 0 Officer 30004101 Deputy City Administrator 0 149,261 1.00 271,274 1.00 271,274 1.00 271,274 30003985 Financial Analyst I - CPPW 83,221 118,768 3.00 321,058 3.00 321,058 3.00 321,058 30003055 Financial Analyst II 97,510 126,693 0.00 0 0.00 0 (1.00) (112,102) 30003986 Financial Analyst II - CPPW 97,510 126,693 17.00 1,972,254 17.00 1,976,396 17.00 1,976,396 30003056 Financial Analyst III 107,266 151,882 3.00 400,607 3.00 400,607 3.00 400,607 30003987 Financial Analyst III - CPPW 107,266 151,882 6.50 870,386 7.00 937,289 6.00 807,715 30003073 Investment Officer 117,957 168,709 1.00 168,709 1.00 168,709 1.00 168,709 30003081 Manager I 117,957 168,709 9.00 1,324,607 9.00 1,324,607 9.00 1,324,607 30003082 Manager II 142,730 195,354 5.00 854,757 5.00 854,757 5.00 854,757 30003083 Manager III 157,019 228,259 1.00 228,259 1.00 228,259 1.00 228,259 City of Portland, Oregon - FY 2025-26 Requested Budget 11

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area FTE Summary Requested Requested Revised No DP Total Salary Range FY 2024-25 2025-26 2025-26 Class Title Min Max No. Amount No. Amount No. Amount 30000012 Office Support Specialist II 47,278 67,850 1.00 57,044 1.00 61,166 1.00 61,166 30000013 Office Support Specialist III 60,424 80,122 1.00 80,122 1.00 80,122 1.00 80,122 30003097 Public Information Officer 99,986 0 0.00 0 0.00 0 0.00 0 30000190 Regulatory Program 91,208 112,840 1.00 106,495 1.00 110,923 1.00 110,923 Administrator 30000191 Revenue & Tax Specialist I 50,690 67,850 5.00 328,673 5.00 332,860 5.00 332,860 30000192 Revenue & Tax Specialist II 60,694 74,963 10.00 596,697 10.00 710,800 10.00 710,800 30000193 Revenue & Tax Specialist III 63,440 84,032 24.00 1,762,498 24.00 1,845,756 24.00 1,845,756 30000194 Revenue & Tax Specialist IV 68,910 89,586 23.00 1,811,808 23.00 1,899,414 23.00 1,899,414 30000196 Revenue & Tax Specialist V 74,277 96,283 15.00 1,431,714 15.00 1,441,795 15.00 1,441,795 30000404 Revenue Auditor 83,886 111,883 9.00 799,733 9.00 823,734 9.00 823,734 30000405 Revenue Auditor, Sr 92,560 123,573 9.00 945,628 9.00 984,298 9.00 984,298 30003098 Risk Manager 129,771 183,082 1.00 195,354 1.00 195,354 1.00 195,354 30003100 Risk Specialist II 97,510 126,693 4.00 476,694 4.00 476,694 4.00 476,694 30003101 Risk Specialist III 107,266 151,882 3.00 448,822 3.00 448,822 3.00 448,822 30003103 Supervisor I - E 97,510 126,693 1.00 112,101 1.00 112,101 1.00 112,101 30003104 Supervisor II 107,266 151,882 11.00 1,266,554 11.00 1,266,554 11.00 1,266,554 30003951 Systems Analyst, Senior 107,266 151,882 3.00 409,304 3.00 409,304 3.00 409,304 Total Full-Time Positions 248.50 26,061,880 249.00 26,611,632 247.00 26,369,956 30003976 Administrative Specialist II - 75,442 107,640 1.00 91,000 0.00 0 0.00 0 CPPW 30003978 Analyst I - CPPW 83,221 118,768 1.00 100,994 0.00 0 0.00 0 30003979 Analyst II - CPPW 97,510 126,693 1.00 49,478 0.00 0 0.00 0 30003980 Analyst III - CPPW 107,266 151,882 2.00 203,570 1.00 122,952 1.00 122,952 30003986 Financial Analyst II - CPPW 97,510 126,693 4.00 236,438 0.00 0 0.00 0 30000194 Revenue & Tax Specialist IV 68,910 89,586 0.00 0 0.00 0 0.00 0 30000196 Revenue & Tax Specialist V 74,277 96,283 2.00 156,687 1.00 84,739 1.00 84,739 Total Limited Term Positions 11.00 838,167 2.00 207,691 2.00 207,691 Grand Total 259.50 26,900,047 251.00 26,819,323 249.00 26,577,647 12 City of Portland, Oregon - FY 2025-26 Requested Budget

Office of the Deputy City Administrator of Budget & Finance Budget & Finance Service Area CIP Summary Requested Bureau Capital Program Revised Total Project Prior Years FY 2024-25 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 5-Year Total Facilities Portland Building Reconstruction 0 0 0 0 0 0 0 0 Project Total Facilities 0 0 0 0 0 0 0 0 Risk Management RMIS replacement for Risk 0 210,000 0 0 0 0 0 0 Management Total Risk Management 0 210,000 0 0 0 0 0 0 Revenue Integrated Tax System 0 0 0 0 0 0 0 0 ITS Upgrade 2023 0 2,617,757 1,415,559 0 0 0 0 1,415,559 Total Revenue 0 2,617,757 1,415,559 0 0 0 0 1,415,559 Total Requirements 0 2,827,757 1,415,559 0 0 0 0 1,415,559 City of Portland, Oregon - FY 2025-26 Requested Budget 13

Parent: Budget & Finance Service Area · PDF: pp. 163-174