TL;DR (generated · confidence: high)

Package 23,579 reduces the Business Operations Division within Budget & Finance by cutting 1.0 FTE Financial Analyst II position (currently vacant) and $150,000 in General Fund funding. This position supported budget development and monitoring for multiple divisions affected by Charter Transition and reorganizations. The cut will degrade service provision and reduce capacity for analysis and financial reporting.

Key points (each cites a PDF page):

Reduces 1.0 FTE Financial Analyst II position (vacant, CPPW-represented) from Business Operations Division. (p. 265)
Cuts $150,000 in total recommended reduction: $65,535 from General Fund Discretionary, $84,465 from General Fund Overhead. (p. 265)
Position provided budget development, monitoring, and reporting services to divisions spanning three service areas created/reorganized under Charter Transition. (p. 265)
Business Operations Division expanded to serve new organizations: City Administrator, City Council (12-member), Police Accountability, Independent Police Reform, Office of Equity and Human Rights, and others. (p. 265)
Loss of this FTE will force work reassignment to existing staff, reducing capacity for monthly monitoring, personnel analysis, contract review, and ad hoc project requests. (p. 265)
Position was added to provide immediate support during Charter Transition; historically, unfunded positions increased risk of financial errors and service degradation. (p. 265)

💰 $150,000 · $65,535 · $84,465 · 👥 1.0 FTE · 📋 Business Operations Division · Financial Analyst II · 🏛️ Office of the Deputy City Administrator of Budget & Finance · City Administrator · City Council · Police Accountability

23,579

Source: PDF pp. 265-266 · raw: 265 · 266

Breadcrumb: 2 B&F › BnF-DPs › Package Details › 23,579

23,579 - B&F-BusOps-FAII Cut Service Area Budget & Finance DCA Jonas Biery Bureau Name Office of the Deputy City Administrator of Budget & Finance Director DCA of Budget & Finance Funding Type Name Reduction Status: Recommended Package Desc Expense Recommended Total This request reduces 1.0 FTE Financial Analyst II and $150,000 from the Business Operations Personnel ($150,000) Division General Fund team providing service to general fund bureaus spanning several service ($150,000) areas. Revenue Recommended Total The Business Operations Division provides budget/finance, employee services, accounting and communications services to customer bureaus and divisions. The Business Operations Division has General Fund Discretionary ($65,535) grown for several years as a result of both additional responsibility for organizations created/ reorganized as a result of the Charter Transition, i.e. City Administrator, 12-member Council and General Fund Overhead ($84,465) Council Operations Division, etc. and secondarily new bureaus or reorganized bureaus that have ($150,000) chose to receive centralized service, i.e. Police Accountability (all services), Independent Police Reform (all services), Office of Equity and Human Rights (budget/finance services), City Budget Office (timekeeping), FPD&R (Comms), etc. The general approach to provide additional service provision is to determine a current service level charge, assign the marginal service to existing staff until such time that an aggregate number of additional services fund the addition of a new staff(s). This FAII was the position added to provide the most immediate budget development, monitoring and related financial support associated with the above organizations. The FAII position is currently vacant, and this work is assigned to other staff (including managers) on an interim basis until new priority projects engage during FY 2024-25 and work needs to be shifted or realigned. The fall election and transition and onboarding to a new mayor and 12-member Council require some of the customer organizations named above to be reassigned. Instead of having this FAII (with a commensurate portfolio of assignments), this work will be assigned to management or staff already having a “full plate” of service assignments and will degrade service provision. When similar circumstances have occurred in the past, i.e. during Charter Transition, when few of the approved budget and employee service staff were permanently funded or hired on payroll, risk of financial issues and errors increases, and less bandwidth is available to analyze and effectuate ad hoc and new budget/finance process requirements or improvements. Service Impacts This cut of 1.0 FTE Financial Analyst II is a vacant, represented (CPPW) position on the General Fund service team. If maintained, this position would have provided budget development, monitoring and reporting service to several divisions spanning three service areas that are currently being served by other Business Operations employees stretching to provide services directly, or have other arrangements, i.e. “borrowed” staff billing into Business Operations. If this reduction moves forward, Business Operations management and staff will continue to stretch to meet bureau support needs, and will reduce capacity to perform project management, analysis and other financial services. Specifically, Business Operations may need to reduce monthly monitoring and reporting, limit analysis of personnel, contract or other activity, and deprioritize as well as ad hoc or project analysis requested by customers. Equity Impacts N/A

Parent: Package Details · PDF: pp. 265-266