Office of Community &Civic Life

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Breadcrumb: 1 City Administrator › City-Administrator---Volume-1 › Office of Community &Civic Life

Office of Community &Civic Life Office of the City Administrator Office of Community &Civic Life Mike Jordan, City Administrator Mourad Ratbi, Interim Director Office of Community and Civic Life 0.1% City Budget 99.9% Youth Outreach 6.6% Adapt to Impact 7.3% Administration and Support 28.0% Neighborhood Outreach and Support 48.7% Diversity Civic Leaders 3.7% Immigrant and Refugee 5.7% Bureau Overview Requested Revised Total Change from Percent Requirements FY 2024-25 2025-26 Prior Year Change Operating $6,724,916 $5,558,487 $(1,166,429) (17)% Capital Total $6,724,916 $5,558,487 $(1,166,429) (17)% Authorized Positions 14.90 14.90 — —% 2 City of Portland, Oregon - FY 2025-26 Requested Budget

Office of Community &Civic Life Office of the City Administrator City of Portland, Oregon - FY 2025-26 Requested Budget 3

Office of Community &Civic Life Office of the City Administrator Bureau Summary Bureau Mission The mission of the Office of Community & Civic Life (Civic Life) is to promote a culture of civic engagement by connecting and supporting all Portlanders working together and with government to build inclusive, safe and livable neighborhoods and communities. Bureau Overview Founded in 1974, the Office of Community & Civic Life connects the people of Portland with the City’s government to promote the common good. Civic Life works to strengthen communities by supporting and empowering Portlanders to get involved with their local government through civic engagement, community leadership, and support for neighbors and businesses. Every day, Civic Life works with partners to build systems that serve the needs of all Portlanders, ensuring equitable outcomes for communities by:  Supporting communities in creating safe, fun, and inclusive neighborhoods.  Training Portlanders to serve on advisory committees that make decisions on City policies, practices, and budgets.  Investing in programs to train diverse young leaders to engage in and lead on civic matters.  Connect immigrants and refugees with City decision making processes. Civic partners include district offices, community groups, neighborhood associations, and anyone else who wants to improve life for their community. Executive Leadership Civic Life is led by:  Amanda Garcia-Snell, Engagement Officer  Mourad Ratbi, Partnerships & Equity Manger  Kimberely Dixon, Neighborhood Program Supervisor  Andrea Marquez, Multnomah Youth Commission Coordinator Major Work Groups Partnerships:  Neighborhoods Program: Liaison to four district coalition offices overseeing 94 neighborhood associations  Grant Programs: Small Grants & Sponsorships 4 City of Portland, Oregon - FY 2025-26 Requested Budget

Office of Community &Civic Life Office of the City Administrator Engagement Services:  Youth Program  Advisory Bodies Program  Immigrant & Refugee Program  Citywide Equitable Engagement Practitioners Administration:  Director’s Office  Communications Recent Accomplishments  Civic Life’s Immigrant & Refugee Program and Portland Community College Clear Clinic launched Portland’s first legal clinic to offer free help on DACA (Deferred Action for Childhood Arrivals) renewal work permit applications, immigration legal screening and advance parole services. Over the last few years, Portland has welcomed thousands of immigrants and refugees from areas facing war and other conflicts.  Civic Life worked with Portland State University’s Population Research Center to build neighborhood profiles for each of Portland’s 94 neighborhoods that provide demographic data like food and housing security, population, income, and more. This resource will help the City and community partners improve outreach, set programmatic priorities, help Portlanders in need and become more inclusive and equitable when making decisions about communications, programming, funding, and events. Using this data, we also worked with PSU to build an interactive mapping tool to help users compare data across the city, by district and by neighborhood.  Effective July 1, 2024, Civic Life changed the District Coalition Office model from seven to four service areas following Portland’s new voting districts. This was done to ensure coalition offices serve roughly equal populations with shared characteristics and interests and increase coalition offices’ ability to advocate for the people in their area, coordinate with Civic Life liaisons to navigate policy and code, and ensure Portland’s new city councilors can efficiently work with the offices to engage with their constituents. City of Portland, Oregon - FY 2025-26 Requested Budget 5

Office of Community &Civic Life Office of the City Administrator Challenges & Opportunities  Recent alignment under the City Administrator’s office included the creation of a new Engagement Officer position. This role will direct the bureau and be responsible for overseeing the practice of community engagement citywide. This position is in active recruitment and may be filled by early January. It provides a unique opportunity to standardize the practice of engagement for all service areas and to improve the community’s experience of engaging with the City.  Managing the newly aligned geographic district office model will allow Civic Life to engage and serve Portland’s 94 neighborhoods in a more equitable way. Citywide program realignment and budget constraints, decreased the team size and operating budget, while engagement expectations from community members and community-based organizations have significantly increased.  Charter transition and the City’s reorganization add more citywide engagement objectives for Civic Life, including new cross-bureau planning and collaboration. Change management challenges, emergency declarations, and ongoing demands from Portlanders make planning and collaboration across bureaus essential. Civic Life is engaged in crossbureau planning and process improvements to meet these challenges. Coming to City Council  Over the next two years, a variety of transition-related decisions to council are anticipated, including the updating of the Standards for Neighborhood Associations, District Coalitions, Business District Associations, and the Office of Community & Civic Life.  In the coming months, Civic Life will bring a proclamation to declare Welcoming Week 2025. Welcoming Week is a free, nationwide, week-long event that builds strong community support for diverse immigrant and refugee groups. It will offer art, performances, information, and community discussions to all Portlanders.  Civic Life is expecting to bring forward its outgoing grants supporting community members and nonprofit organizations – the grant process will be updated to include competitive bidding processes and simplify funding structures. Many community grants have been relying on non-consolidated funding types. 6 City of Portland, Oregon - FY 2025-26 Requested Budget

Office of Community &Civic Life Office of the City Administrator Performance Measures Actuals Actuals Target Target Strategic Performance FY2022-23 FY2023-24 FY2024-25 FY2025-26 Target Outcome Number of new partnerships with community groups 5 5 6 6 0 Quality Percentage of programs in which Civic Life staff speak one or more priority 83% 100% 80% 80% 0% languages City of Portland, Oregon - FY 2025-26 Requested Budget 7

Office of Community &Civic Life Office of the City Administrator Summary of Bureau Budget Requested Requested Actuals Actuals Revised No DP Total FY2022-23 FY2023-24 FY 2024-25 2025-26 2025-26 Resources External Revenues Miscellaneous Fund Allocations 2,954,371 0 0 0 0 Charges for Services 1,636,037 (155) 0 0 0 Bond & Note 0 800,000 0 0 0 Miscellaneous 5,988 2,000 0 0 0 External Revenues Total 4,596,396 801,845 0 0 0 Internal Revenues General Fund Discretionary 7,963,138 0 6,475,212 5,782,547 5,304,598 General Fund Overhead 298,173 0 234,704 238,889 238,889 Fund Transfers - Revenue 159,862 0 0 0 0 Interagency Revenue 11,800 0 15,000 15,000 15,000 Internal Revenues Total 8,432,973 0 6,724,916 6,036,436 5,558,487 Beginning Fund Balance 1,292,518 0 0 0 0 Resources Total 14,321,887 801,845 6,724,916 6,036,436 5,558,487 Requirements Bureau Expenditures Personnel Services 4,929,176 2,672,744 2,402,666 2,556,095 2,556,095 External Materials and Services 5,877,693 3,168,748 3,543,014 2,681,768 2,203,819 Internal Materials and Services 1,283,953 789,855 779,236 798,573 798,573 Bureau Expenditures Total 12,090,821 6,631,348 6,724,916 6,036,436 5,558,487 Fund Expenditures Fund Transfers - Expense 217,347 0 0 0 0 Fund Expenditures Total 217,347 0 0 0 0 Ending Fund Balance 1,233,665 0 0 0 0 Requirements Total 13,541,833 6,631,348 6,724,916 6,036,436 5,558,487 Programs Adapt to Impact 444,382 533,654 415,896 405,885 405,885 Administration & Support 854,474 1,167,549 1,303,513 1,557,567 1,557,567 Cannabis 2,955,712 (180,643) — — — Communications 449,242 352,724 — — — Constructing Civic Dialogues 248,410 239,255 — — — Crime Prevention 235,768 12,683 — — — Disability Services 72,808 9,921 — — — Diversity Civic Leaders 715,118 758,622 807,144 384,109 204,878 Graffiti Reduction 68,153 4,050 — — — Immigrant & Refugee 173,446 309,018 425,162 315,985 315,985 Liquor License Notification 460,673 16,293 — — — Marijuana Licensing 849,604 167,842 — — — 8 City of Portland, Oregon - FY 2025-26 Requested Budget

Office of Community &Civic Life Office of the City Administrator Summary of Bureau Budget Requested Requested Actuals Actuals Revised No DP Total FY2022-23 FY2023-24 FY 2024-25 2025-26 2025-26 Mental Health Program 540 — — — — Neighborhood Outreach & Support 3,753,006 2,893,710 3,400,503 3,007,679 2,708,961 Noise Control 571,285 21,873 — — — Youth Outreach 238,202 324,796 372,698 365,211 365,211 Total Programs 12,090,821 6,631,348 6,724,916 6,036,436 5,558,487 City of Portland, Oregon - FY 2025-26 Requested Budget 9

Office of Community &Civic Life Office of the City Administrator FTE Summary Requested Requested Revised No DP Total Salary Range FY 2024-25 2025-26 2025-26 Class Title Min Max No. Amount No. Amount No. Amount 30003975 Administrative Specialist I - 60,570 84,802 0.90 44,481 0.90 44,481 0.90 44,481 CPPW 30003976 Administrative Specialist II - 75,442 107,640 0.00 0 0.00 0 0.00 0 CPPW 30003004 Administrative Specialist III 83,221 118,768 1.00 94,890 1.00 94,890 1.00 94,890 30003006 Analyst I 83,221 118,768 0.00 0 0.00 0 0.00 0 30003978 Analyst I - CPPW 83,221 118,768 2.00 187,408 2.00 187,408 2.00 187,408 30003008 Analyst III 107,266 151,882 0.00 0 0.00 0 0.00 0 30003981 Coordinator I (E) - CPPW 75,442 107,640 2.00 176,364 2.00 176,364 2.00 176,364 30003982 Coordinator I (NE) - CPPW 75,442 107,640 3.00 266,802 3.00 266,802 3.00 266,802 30003983 Coordinator II - CPPW 83,221 118,768 2.00 219,149 2.00 219,149 2.00 219,149 30003037 Director I 157,019 228,259 1.00 180,128 1.00 180,128 1.00 180,128 30003986 Financial Analyst II - CPPW 97,510 126,693 0.00 0 0.00 0 0.00 0 30003081 Manager I 117,957 168,709 1.00 155,563 1.00 155,563 1.00 155,563 30003082 Manager II 142,730 195,354 0.00 0 0.00 0 0.00 0 30003097 Public Information Officer 99,986 0 1.00 126,693 1.00 126,693 1.00 126,693 30003103 Supervisor I - E 97,510 126,693 0.00 0 0.00 0 0.00 0 30003104 Supervisor II 107,266 151,882 1.00 118,312 1.00 118,312 1.00 118,312 Total Full-Time Positions 14.90 1,569,790 14.90 1,569,790 14.90 1,569,790 Grand Total 14.90 1,569,790 14.90 1,569,790 14.90 1,569,790 10 City of Portland, Oregon - FY 2025-26 Requested Budget

Parent: City-Administrator---Volume-1 · PDF: pp. 15-23